... FAQ

Frequently Asked Questions

As this marks the 4th year we use the Custom Budgets application in HRMS to prepare our Budgets, we would like to communicate to you some frequently asked questions (FAQ) and enhancements for FY2008.

While some items have been covered in training, and other items covered in our FAQ list last year, we have updated the list to include new FAQs and enhancements.

We hope that this information will be helpful to all Budget Users as you prepare your FY2008 Budgets.

What is the load date for the Position Budget Data?

The initial load date for Position Budget Data is April 13th. Any new hire or vacant positions will be selected from HRMS and loaded nightly in Custom Budgets.

What about cell and Blackberry supplements?

No Cell or Blackberry earn codes are recorded in the Position Budget Data Entry page. However, they can be recorded in the Line Item Budget Data page for all funds excluding projects. Enter a lump sum budgeted amount for cell/blackberry earn codes in the Expenses tab using Budget Pool 61004: Other Wages.

Why do the supplements (Additional Pay) now appear to be an annual amount (FY2006 Enhancement)?

As an enhancement, the additional pay information in Custom Budgets, Position Budget Data Entry is loaded as an "annualized" dollar amount. This additional pay is based on information available in HRMS upon the initial load date.

For example, an employee currently receives an additional March 15, 2007 requested Budget tab would be "annualized" to $24,000 ($1,000*24 pay periods).

What about longevity?

Longevity is not recorded in the Position Budget Data Entry page. However, it is recorded in the Line Item Budget Data page for Designated, Service, and Auxiliary Funds. Enter a lump sum budgeted amount for longevity in the Expenses tab using Budget Pool 61004: Other Wages.

FY2007, as a tool we have created a Longevity report to assist you in preparing your operating budget for non-state funds. HRMS path: Home>UTHSC Menu>Custom Budgets>Reports>Longevity Report. This report can be requested by Budget Year and Position Department ID. Listed is an employee’s annual longevity dollar amount, regardless of fund for people who are currently receiving longevity in HRMS production and who are loaded in the Budget Module.

Why can't I find all my Budget Centers on the Line Item Budget Data page?

Only non-project Budget Centers are listed on this page. To find a Budget Center associated with a project that is used to fund someone, use the search page for the Salary Detail list by Bud Ctr (Home>UTHSC Menu>Custom Budgets>Use>Salary Detail List by Bud Ctr). More details can be found beginning on page 1-36 of the of the PeopleSoft UTH Budgets training manual.

If I have a new hire "during the budget process", how will they get added to the budget module?

New hires are added to Custom Budgets through a nightly process. After the new hire PA has been updated in HRMS and the effective date of the PA is equal to the run date, the data is extracted and loaded to Position Data Entry.

Why can’t I find an Emplid?

The Position Budget Data Entry component contains existing positions within your HRMS Department that are not casual and that meet the ALPS criteria: the Employee Status field is Active, Leave of Absence, Paid Leave or Suspended. More details can be found beginning on page 1-21 of the PeopleSoft UTHSC-H Budgets training manual.

NEW FIELDS ADDED TO BUDGET MODULE

Position Budget Data Entry Search Page

Requested Job Code	4-digit job code associated with the position found on the Requested Budget panel.
Requested JC Descr	Description of the requested job code found on the Requested Budget panel.

 

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Last updated February 7, 2007