... Incidental Expense
REIMBURSABLE EXPENSE: (Expense account code 67115)
- Hotel occupancy or similar taxes (excluding state tax when an exemption certificate is presented.)
- Telephone calls (business related).
- Service fees charged for issuance of money orders
- Gasoline charges for rental cars
- Toll charges
- Copying charges
- Foreign travel: passport or visa charges, airport boarding passes, departure taxes and inoculations.
- Postage
- Notary fees
- Charges to exchange US currency for foreign currency and vice versa
- Mandatory charges by a commercial lodging establishment other than the room rate and additional person’s charges.
- Books or documents purchased for and while attending a seminar or conference.
- Facsimile charges.
- Sales and use taxes if either the applicable law does not provide an exemption from those taxes or the procedure for claiming a legally available exemption is not honored by the person collecting the taxes. (Sales and use taxes assessed on meals are not incidental expenses.)
- Parking
- Medical evacuation insurance when traveling in a country whose medical facilities make the insurance reasonably necessary.
- Service charges validly imposed by travel agency.
- Mandatory service charges paid or imposed in connection with a meal
NON-REIMBURABLE EXPENSE:
- Any expense that does not relate to official state business.
- Any expense with the exception of parking and toll expenses that related to the operation of a personally owned or leased vehicle.
- Tips or gratuities
- Excess baggage charges for personal belongings.
- Personal expenses, such as the rental or purchase of a video tape for personal entertainment, an alcoholic beverage, dry cleaning or laundry.
- Sales and use taxes if applicable law provides an exemption from those taxes and the state employee fails to claim the exemption or does not follow the required procedures for claiming it.
The University of Texas Health Science Center at Houston
Site maintained by Finance
Last updated January 30, 2009
