... Tips & Updates

Original receipts are required for all reimbursable expenses with the exception of per diem foods and taxi fares. Hotel and rental car receipts must be itemized.

Allowances By Fund Source
Fund Source	Fund Code	Audit Allowances
Agency	13000-15999	Unrestricted $50/$250
General Auxiliary	16000-17999	Unrestricted $50/$250
MSRDP - Designated	30000-34999	Unrestricted $50/$250
Service Dept.	35000-35999	Restricted
Other Designated	36000-36999	Unrestricted $50/$250
DSRDP-Designated	37000-37999	Unrestricted $50/$250
State	40000-42999	Restricted
Federal	50000-51999	Restricted - PAFT
State Agency	52000-53999	Restricted - PAFT
Exception: Fund 53025 –project 000282; 53025-0002283; 53025-0002284
Other Local Agency	54000-54999	Restricted - PAFT
Private	56000-56999	Unrestricted $50/$250 - PAFT
Exception-Fund: 57004-any project; 57015 – any project
Private Clinical Trials	57000-57001	Unrestricted-PAF
Private Contracts	57002-57999	Restricted-PAF
Private Res. Gifts	58000	Unrestricted $50/$250 - PAFT
Private Unres. Gifts	58001-58999	Unrestricted $50/$250 – PAFT
Endowments	9000-59999	Unrestricted $50/$250 – PAFT

Food Breakdown
	$25	$26	$30	$31	$34	$35	$36	$38	$39	$42	$43	$46	$47	$49	$50
20% Breakfast	5.00	5.20	6.00	6.20	6.80	7.00	7.20	7.60	7.80	8.40	8.60	9.20	9.40	9.80	10.00
32% Lunch	8.00	8.32	9.60	9.92	10.88	11.20	11.52	12.16	12.48	13.44	13.76	14.72	15.04	15.68	15.00
48% Dinner	12.00	12.48	14.40	14.88	16.32	16.80	17.28	18.24	18.72	20.16	20.64	22.08	22.56	23.52	25.00

Must leave before 7:00 am to get breakfast.
Must return after 7:00 pm to get dinner.
Official functions not allowed on state or federal funds.

Mileage is .505 per mile.

Local mileage that is non-routine can be processed on petty cash and does not include Woodlands and Galveston.  Account code is 67250.  Routine mileage must be logged and should be handled through Blanket Travel reimbursements.

20 MILES ROUNDTRIP TO HOBBY $10.10 FROM Headquarters
48 MILES ROUNDTRIP TO INTERCONTINENTAL AIRPORT $24.24 FROM Headquarters
Taxi to Hobby without receipt $30.00
Taxi to Intercontinental with or without receipt $55.00

STATE TAX is not reimbursable on in-state travel when reimbursement is from STATE OR FEDERAL FUNDS. STATE TAX IS 8.5%. All reimbursement for occupancy tax is based only on the percentage of the reimbursed room rate. If the room rate is split between two account numbers, the tax should be split. To calculate the percentage of hotel tax, you need to divide the total tax by the hotel room charge.

FOREIGN TRAVEL IS NOT ALLOWED ON STATE FUNDS, AND THE DEAN’S APPROVAL IS REQUIRED ON ALL FOREIGN TRAVEL.  

Funds 40000-54999 require use of State Contracts for airfare, hotel and rental car.

 

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Last updated February 7, 2007