... Understanding Your Pay Statement

For an explanation of the numbered sections, refer to the key below. There is also a list of the codes you may find on your Pay Statement.

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Key

The numbers below refer to sections of the Pay Statement above. Match up the numbers and sections for an explanation of your Pay Statement.

1 Pay Period
Your regular pay and normal deductions are for the Pay Period indicated here. Your earnings may be increased or decreased based on certain events (such as eligible overtime worked, shift pay, or unpaid time off) that occurred between the Pay Begin Date and the Pay End Date.

2 Employee ID
Your Employee ID number in the Payroll System. Your Department Name and Number. The Location Code represents the payroll distribution area within your department that distributes your direct deposit advice or paycheck. Your job title also is listed.

3 Tax Data
Your federal tax withholding status is shown here, along with the number of allowances you have claimed and any additional withholding you have requested.

4 Hours and Earnings
Shows your earnings for the current pay period and for the year to date. Any additional earnings for the pay period are also reflected.

5 Taxes
Includes federal withholding, Medicare (MED/EE) and Social Security (OASDI/EE) taxes.

6 Before-Tax Deductions
The items that are deducted from your pay before federal withholding and, in some cases, before Medicare and Social Security taxes are calculated. Includes the cost of benefits you selected and contributions to your retirement account.

7 After-Tax Deductions
Any other items withheld from your pay, such as an additional insurance deduction or a United Way contribution. Theses amounts are deducted from your pay after federal withholding, Medicare and Social Security taxes are calculated.

8 Employer-Paid Benefits
Shows the value of any benefits paid by UT-Houston, such as employer-paid portion of retirement or employer-paid portion of medical insurance costs.

9 Federal Taxable Gross
The amount of pay that is subject to federal withholding tax. This is your Current Total Earnings minus your Current Total Before-Tax Deductions.

10 Net Pay Total
Your Net Pay is your Current Total Gross Pay minus your Current Total Before- Tax Deductions, Current Total Taxes and Current Total After-Tax Deductions. This is your "take-home" pay.

11 Direct Deposit Distribution
For direct deposit, this area shows how much was credited to your bank, savings and loan or credit union account(s). The total of all amounts will equal your Net Pay Total (see #10 above). If you do not have direct deposit, this section is your actual paycheck.

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Pay Advice Codes

Codes are used on your Pay Statement to indicate earnings you receive and benefit, deduction, and tax amounts subtracted from your pay. The table below lists some of the codes you may find on your Pay Statement. Many of the codes have abbreviated names for use in the pay system; the abbreviations and full names are provided below.

Direct Deposit Saves You Time & Hassle

For more information check out the information available on the Direct Deposit of Paycheck site. You may also call a Payroll representative at 713-500-3962.

Benefit and Deductions Codes

ACC ACC-DEP ACC-SPOUSE ACC-FAMILY DENTAL GARNISHMENTS LIFE LIFE-DEP LIFE-SPOUSE LIFE-FAMILY LTD MEDICAL PARKING RET-ORP RET-TRS RET-TSA RET-DCP SAVINGS BOND SECC SMOKER FEE UTCAMPGN UTFLEX-DEP UTFLEX-MED UTGRA VISION	Accidental Death and Dismemberment Coverage Accidental Death and Dismemberment Coverage-Child(ren) Accidental Death and Dismemberment Coverage-Spouse Accidental Death and Dismemberment Coverage-Family Dental Insurance Coverage Child Support, Tax Levy, Student Loan Repayment Group Term Life Insurance Coverage Group Term Life Insurance Coverage-Child(ren) Group Term Life Insurance Coverage-Spouse Group Term Life Insurance Coverage-Family Long Term Disability Coverage Medical Insurance Coverage Parking Retirement-Optional Retirement Plan Retirement-Teachers Retirement Plan Retirement-Tax Sheltered Annuity Retirement-Deferred Compensation Plan US Savings Bond State Employee Charitable Contributions Smoker's Fee for Group Insurance Participants UT Houston Annual Campaign Contribution UTFlex Dependent Care Reimbursement UTFlex Medical Reimbursement UTGRA-Supplemental Retirement Vision Insurance
Tax Codes Fed MED/EE Fed OASDI/EE Fed Withholding	FICA Medicare Tax-Employee Portion FICA Social Security Tax-Employee Portion Federal Withholding Tax
Earnings Codes Earnings codes do not have abbreviated names. The most common codes are provided below. Achievement Award Augmentation Casual Certification Pay Direct Purchase Annuity Hazard Pay Incentive Leave Without Pay Longevity Overtime Prior Period Adjustment HCPC Regular Earnings Shift Differential Supplemental Weekend Differential

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Last updated August 29, 2008