Bylaws

THE UNIVERSITY OF TEXAS HOUSTON MEDICAL SCHOOL EMPLOYEE RELATIONS COMMITTEE BYLAWS

As of July 19, 2007

Article I: Name of the Body

The body known as the UT-Houston Medical School Employee Relations Committee shall hereinafter be referred to as the ERC.

Article II: Mission Statement

The purpose of the ERC is to improve the working environment and morale of the employees of the Medical School through effective communication, recognition, education, and events.

Article III: Membership

A. Eligibility of Membership

Any employee of the UT-Houston Medical School is eligible to be a member of the ERC and may remain a member for as long as he/she is an active member.

B. Loss of Membership

If it is brought to the attention of the President that a member has been inactive over the course of at least two months without prior notice, the President (or an appointee) will contact the member to inquire of the member's continued interest before removing their name from the ERC Roster.

Article IV: Committees

A. Communications Committee

Duties of the Communications Committee include, but are not limited to maintaining or supervising the maintenance of the ERC Website, public relations (PR) releases to the media, coordination of information distribution to the UT-Houston Medical School, and general PR responsibilities.
B. Food Committee

Duties of the Food Committee include, but are not limited to maintaining and/or supervising cookie or popcorn sales.

C. The President of the ERC may appoint ad-hoc committees on an as needed basis.

Article V: Meetings

A. Regular
Meetings are held the fourth Tuesday of each month at noon.

B. Special
Special meetings may be called by the President as needed.

Article VI: Officers of the ERC

A. President

Duties of the President include, but are not limited to, presiding at meetings, calling meetings, appointing members to ad hoc committees, approving minutes, and otherwise facilitating and directing the affairs of the ERC.

B. President- Elect

Duties of the President-Elect include, but are not limited to, presiding at meetings, calling meetings, appointing members to ad hoc committees, approving minutes, and otherwise facilitating and directing the affairs of the ERC. The President Elect will become the new President when the current President completes his/her term of office.

C. Vice-President

Duties of the Vice President include, but are not limited to, presiding at meetings and otherwise carrying out the duties of the President in his/her absence. Will assist in coordinating events throughout the term of office.

D. Secretary

Duties of the Secretary include, but are not limited to recording and distributing the minutes of the ERC. Will assist in coordinating events throughout the term of office. Will also maintain a membership roster, keep a record of ERC events, and supply needed information to any event coordinator.

E. Treasurer

Duties of the Treasurer include, but are not limited to providing monthly treasurer’s reports of income and expenditures of the ERC funds. Will assist in coordinating events throughout the term of office. Will also make deposits, and handle reimbursements to vendors.

Article VII: Election of Officers, Term of Office, Vacancies

A. Election of Officers

Elections are held in May every two years, with officers taking office on June 1st. Membership is polled for nominations for each office; President Elect, Vice President, Secretary, and Treasurer. The nominees are contacted for their agreement to serve if elected. Ballots are then mailed to each active ERC member and returned to the designated individual to tabulate the results. The new officers are announced at the annual June meeting.

B. Term of Office

Officers are elected to serve a two-year term.

C. Vacancies

President – the President Elect assumes the remaining term. President Elect, Vice President, Secretary, Treasurer, – an election will be held to select a replacement for these offices.

Article VIII: Amendments & Adoptions

Proposed amendments to these Bylaws are submitted to the President in writing and must be presented at one initial meeting. They may be adopted at the next regular, special meeting, or by e-mail to all members, by two-thirds (2/3) affirmative vote, provided a quorum is present. Amendments take effect immediately upon adoption.