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Please begin entering FY08 requisitions to pre-encumber funds for Dial-up Service charges. It is very important that you follow the guidelines listed below when entering your requisition for Dial-up Services. The charge for a Dial-up account per user is $60/user. Please Note: This same process can be used for Web or Programming
labor charges. Just change the Requisition Title appropriately. 1. PeopleSoft Module: eProcurement 2. Menu Option: Create Requisition (The New Requisition page will be displayed. Select the Internal Service Department Request radio button and click the OK button.) 3. Requisition Title: FY08 Dial-up Charges (or another title that you prefer) 4. Requisition Type: Special Request 5. Special Request Type: Service (the Special Request – Service page will be displayed) 6. Special Request - Service Type: Fixed Cost (The Special Request – Fixed Cost Service page will be displayed.) 7. Description: Department Name (ex. Academic Technology) 8. Category: Select Academic Technology Services 9. Value of Service: Forecasted Amount of Dial-up Charges for FY08. This can be obtained from the FMS RQ entry from last fiscal year. 10. Vendor: Select the Office of Academic Technology (Click on the Vendor Lookup hyperlink, type in ‘Office’ and click the Find button. Office of Academic Technology will be listed at the bottom of the screen. Click on the bold check mark to the right of the State field to select the vendor.) 11. Start Date: 09/01/2007 12. Due Date: 08/31/2008 13. Quote Number: Please enter the name of the person whose dial-up account you will be renewing. When you click the Add Item button on the Special Request – Fixed Cost Service page, the Requisition Summary page will be displayed. Click on the truck icon to the right of the unit of measure field to display the Shipping Information page. On the Shipping page, confirm that Ship To Location and Attention have the appropriate values. 14. Ship To Location: The building code and room number of the Requester. 15. Attention: The name of the person who will receive the all paperwork and to whom questions should be directed. Defaults to Requester’s name. Click the Cost Distribution Information icon to the right of Total. The Distribution Information page will be displayed. Values for Operating Unit and Department will be displayed based on your user preferences. Account will be displayed as 67242 (Computer Consulting Services). Multiple accounting distribution lines are allowed. 16. Fund: Enter the appropriate value 17. Program: Enter the appropriate value Click the Return to Requisition Summary hyperlink and then click the Line Details icon. Item Details will be displayed. Vendor ID and Vendor Loc will be ‘0000000003’ and ‘MAIN’, respectively. Do not change these values. 18. Buyer: Select the user ID of your departmental buyer, i.e., the person who will approve any monetary changes made to the requisition by the Office of Academic Technology. The buyer will be the only person in your department who can access or modify the purchase order. Click the Return to Previous Main Panel hyperlink. The Requisition Summary page will be displayed. Click the Save and Submit button. Your requisition number will be displayed at the bottom of the screen beside the swinging exclamation point. In order to prevent an interruption in service, the UTINT RQ needs to be entered into FMS no later than October 1, 2007. Any Dial-Up account not having a new FY08 PO by October 31, 2007 will be placed on hold until the requisition has been submitted. An administrative team member withInformation Technology will be available to assist and answer your questions. The contact representative is: Perry Ball 500-3502 e-mail (Perry.M.Ball@uth.tmc.edu) Thank you in advance for your quick response to this request.
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