NIH Proposal Preparation

Below please find useful links/information that will assist the Staff/Administrative Assistant in preparing the Principal Investigator's (PI) grant proposal.

INSTITUTIONAL DATA SHEET
The Office of Sponsored Projects (OSP) has prepared an institutional data sheet (IDS). The IDS lists important information that will guide the Staff/Administrative Assistant in completing the PI's face page correctly.

REVIEW AND APPROVAL FORM (R&A FORM revised 08/04)
The Staff/Administrative Assistant is to fill out the R&A form listing the information about the PI, grant information and budget information. The PI, Departmental Business Person, Chairman and the Associate Dean (i.e., Nancy McNiel, MSB 2.112) are to sign the R&A form. (Obtaining the Associate Dean's signature on the R&A forms is only for the Medical School).

Also see

• Documents required by OSP to process grant application and
• OSP application processing checklist

PROPER FORMS TO USE
The correct forms to use are the PHS 398 (rev 9/04) forms.

NIH PHS 398 (rev 9/04)

• Face Page
• Checklist

OSP TO PROCESS PI'S PROPOSAL
At the time the Staff/Administrative Assistant turns in the PI's grant proposal to OSP, please remember we have a three-day turn around time frame. All proposals will be processed on a first come, first served basis.

In order for OSP to "start the clock" for the three-day turn around time frame, the Staff/Administrative Assistant must give us the following forms/paperwork for this grant submission:

1. original face page signed by the PI
2. completed lay summary/abstract page (form page 2)
3. budget (detailed budget for initial budget period & budget for entire proposed project period)
4. budget justification
5. completed checklist
6. original R&A forms (signed by the PI, departmental business person, Chairman, Associate Dean)
7. a copy of assurances if used (i.e., radioactive, hazardous chemicals, biological, humans, animals)
8. an extra copy of items 1-5 listed above for OSP

If OSP does not have all of the required items listed above, the "clock" for the three day turn around time frame will not begin. If you turn in a grant proposal without the required items, we will call you and request for the necessary paperwork.

NUMBER OF COPIES TO BE SENT TO NIH
If the PI would like to mail it out to NIH himself, the PI is to send the original and five copies of the grant proposal.

ADDRESS:
Center for Scientific Review
National Institutes of Health
6701 Rockledge Drive
MSC 7710 Suite 1040
Bethesda, MD 20892-7710
Bethesda, MD 20817 (for express or courier service)
Telephone: (301) 435-0715

NOTE: If the grant submission is in response to an RFA (Requests For Applications) or a PA (Program Announcements), please refer to the RFA or PA for specific or additional mailing requirements.

If the PI would like to have OSP mail out the grant proposal to NIH, the Staff/Administrative Assistant will need to give us the original and six copies of the grant proposal three days prior to the deadline.