Hiring a Postdoctoral Research Fellow (PRF)
The appointment of PRFs must be processed through the Office of Postdoctoral Affairs (OPA) and approved by the Director. Complete instructions for appointments and related procedures are outlined below.
Definition - A Postdoctoral Research Fellow (PDF) is an individual who holds a PhD, MD, other terminal doctorate, or equivalent degree and who is selected to receive advanced research training under the guidance of a mentor holding a primary faculty appointment at the University. PRFs are not observers or volunteers (see HOOP Policy 125 Observers and HOOP Policy 159 Volunteers).
Job Title - The job title “Postdoctoral Research Fellow” is to be assigned for all appointments meeting the definition above. This title must be used throughout the appointment letter and on the Appointment Worksheet.
Job Codes - The job code for PRFs paid through UTHealth payroll is 0990. The job code for PRFs paid through external sources (e.g. home country / institution) is 0990NP. The job code 0990SP is reserved for unique situations when the funding does not fall into either job code category. Contact the OPA for details.
Term of Appointment - PRF positions are temporary, with duration of not more than six years. In rare circumstances, an exception may be granted by the University through the OPA to allow the PRF to extend his or her training beyond six years.
Compensation - PRFs are considered employees and must receive compensation. Exceptions will be considered for PRFs receiving compensation directly from an outside source (e.g. home country / institution). Personal funds are not considered compensation.
Document #1 select one:
Select one of the appropriate letters below:
If the applicant is NOT a US citizen, you will need to sponsor the applicant for a visa. We have provided form letter templates to help you in preparing visa sponsor letters.
The Postdoctoral Appointment Request Worksheet
|Download and complete the Postdoctoral Appointment Request Worksheet. Detailed instructions are included on the form itself. Incomplete forms may be returned delaying the processing of the appointment.|
A current Curriculum Vitae
|The CV must be current and indicate the date the doctoral/terminal degree was granted. If the appointment is being filed prior to the granting of the terminal degree, provide an official statement from the institution confirming the anticipated date of completion|
|Document #4 Copy of diploma||A copy of the diploma or certification of highest degree obtained. For documents issued by foreign institutions in a language other than English, an official translation and a certified equivalency evaluation is required.|