POSITION SUMMARY:

Coordinates and oversees the financial aspects of the Medical School administrative areas; coordinates the Medical School budgetary process and monitors its financial status.

POSITION KEY ACCOUNTABILITIES:

1. Coordinates the school’s financial management activities which involves developing and implementing the budgetary and expenditure processes, including fund allocation.
2. Assists supervisor in allocating annually budgeted funds to departments as directed by the Dean. Assists in formulating budget guidelines and distributing the information necessary for the preparation of the annual operating budget. Assists the departments as necessary in the preparation of their budgets and coordinates the Medical School budget submission to the Budget Office. Oversees the maintaining of a computerized database of budgetary information on all Medical School faculty.
3. Coordinates the billing to Harris County Hospital District for services provided at LBJ Hospital and Community Clinics.
4. Interfaces with Baylor College of Medicine to ensure accurate billing and assists in the resolution of problems that may arise. Oversees monthly reports on the financial status of the Harris County Hospital District contract, determines the appropriate distribution of revenue and monitors the expenditures of departments relative to their budget. Also oversees monthly reports on the financial status of the Harris County Jail contract and monitor the expenditures of departments relative to their budget.
5. Oversees the coordination and completion of the annual reappointment process for the Medical School.
6. Develops and implements business and fiscal policies and procedures as necessary to ensure a smooth business operation. This includes establishing and maintaining appropriate records and REPORTS TO: track expenditures and explain variances. Assists in allocating funds to departments for instructional related expenditures; informing them of their allocation and provided guidelines on how the funds may be expended and then monitoring expenditures during the fiscal year to ensure compliance with the established policies.
7. Responsible for the monthly lapse of unused faculty salary dollars, maintaining accurate records and returning funds to departments or releasing them to the Dean for use in accordance with policy.
8. Oversees the routing of monthly ledger sheets to departments within the Medical School.
9. Oversees the department purchasing function and the petty cash function for the school.
10. Manages Human Resources activities in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
11. Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and compliance with applicable laws, regulations, policies and procedures.
12. Performs other duties as assigned.

1. CPA preferred but not required.
2. Proficient with personal computer software applications including spreadsheets and data base management.

Bachelors degree in business or a related field with a MBA preferred

MINIMUM EXPERIENCE:

Five years directly related work experience. Experience in management and fund accounting as well as experience in the health care field would be extremely helpful.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.