POSITION SUMMARY:

Assists in the budgetary process at the School of Public Health (SPH).  Coordinates and oversees all aspects of personnel management.

POSITION KEY ACCOUNTABILITIES:

1. Assists the Associate Dean for Management in annual operating budget peparation.   Submits  expenditures outside the approved budget and policy or procedure decisions outside established guidelines to manager for prior approval.  Gathers data to process the Faculty Incentive Plan awards.
2. Coordinates and oversees all personnel management to include:   hiring, promoting, disciplining, and terminating classified staff.  Coordinates the hiring process and pre-employment of faculty, administrative and professional staff, and student employees and processing student stipend appointments.  Oversees salary work-ups for classified staff and coordinates job offers.  Responsible for the day-to-day processing and meeting deadlines for all personnel action requests on appointments, terminations, promotions, salary increases, fund source changes, extensions of funds, percent time changes, status changes, and leaves of absence.  Handles all SPH parking issues.
3. Provides administrative support to principal investigators with small funded projects. Monitors the end dates on all personnel funding regardless of the source of funds to ensure continued funding.
4. Processes budget modifications on state and non-state funds.  Oversees the distribution of paychecks, cumulative time and attendance records of all SPH employees, processing of monthly and biweekly time reports and coordinates/completes the annual reappointment process.
5. Works closely with the Health Science Center (HSC) International Office to obtain employment clearance for any student employee who is not a U.S. citizen.  Reviews H-IB visa requests and coordinates processing with the International Office.  Informs the Registrar's Office of student employee terminations since this could impact in-state or non-resident tuition status.  Monitors student employee’s enrollment status to ensure compliance with FICA exemption status.
6. Provides advice and counsel to faculty, staff, and student employees.  Liaisons with HSC Administration on administrative and business-related matters which impact the SPH.
7. Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded; financial information is reliable and compliant with applicable laws, regulations, policies and procedures.
8. Manages Human Resources activities for direct reports in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
9. Other duties as assigned.

Bachelor's degree in business or a related field required. CPA or MBA preferred.
Five years directly related work experience.  Experience in personnel management highly desirable.
Proficient with personal computer software applications including spreadsheets and database management

SECURITY SENSITIVE: 

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215