POSITION SUMMARY:

Manages the mail services for UT-Houston and UT MD Anderson.

POSITION KEY ACCOUNTABILITIES:

1. Analyzes the flow of mail and designs or modifies different mail routes as the organizational and physical structure of the two institutions changes. 
2. Reviews equipment usage and ensures maintenance of the various types of machines. 
3. Recommends the acquisition of new equipment as necessary and performs the research to present the cost of the new equipment as well as how it will improve the division's cost effectiveness or efficiency. 
4. Reviews departmental production and services and updates as necessary.
5. Monitors the computerized system that compiles the various charges to be billed to the service community. Reviews the charges on a periodic basis to ensure their accuracy and determines the procedures for billing such as the cut-off dates, dates for entering the data into the University's billing system (TUFIMS), etc. Interfaces with the service community on any discrepancies in the billing.
6. Develops and submits for review and approval, an annual departmental budget and is responsible for the department's performance against the approved budget.
7. Prepares and submits monthly, quarterly and annual financial reports for review and to verify the department's performance and accomplishments against established goals and objectives.
8. Maintains the cost-of-goods sold revolving account. This account encompasses items sold to the service community such as postage for meters, bulk mailing charges, postage due, postage stamps, etc., and is reconciled on a monthly basis.
9. Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
10. Responsible for the design, execution and effectiveness of a system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and compliance with applicable laws, regulations, policies and procedures.
11. Performs other duties as assigned.

Prior supervisory skills and good communications skills.

MINIMUM EDUCATION:

Bachelor's degree in Business or its equivalent.

MINIMUM EXPERIENCE:

Three to four years related work experience in the area of postal rules and regulations.

SECURITY SENSITIVE:

This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215.