Surplus Procedure Guidelines
Departments wishing to transfer equipment must follow the
procedures and guidelines implemented by Environmental Health
& Safety and Capital Assets Management. In an effort to
protect UTHSC-H employees, the environment, and public buyers
of UTHSC-H surplus equipment, the Environmental Protection
Program (EPP) has developed a Comprehensive Asset Tracking
and Environmental Release (CATER) program to inspect certain
pieces of equipment before transfer to the surplus warehouse.
This equipment includes items from research laboratories and
clinics that contain hazardous materials or may have come
into contact with hazardous materials.
Surplus transfer request for all equipment
can be made filling out the online form located at the following
link:
Surplus
Transfer of Equipment Form.
Note: Be sure to fill out the required fields including your
UTHSC-H email address before clicking the submit button. Once
the form is submitted, you will receive an email confirmation
and a printable version of the completed Surplus Transfer
Request Form. If you wish to print the form, please set your
printer to landscape to print the entire page.
Prior to relocation, the department transferring equipment
must ensure the equipment has been properly decontaminated,
cleaned, or drained of water. After receiving the Online Surplus
Transfer of Equipment Form, Environmental Health & Safety
personnel will travel to the location within three business
days to inspect potentially hazardous items that are to be
relocated to surplus. The inspections are confirmatory surveys
to ensure the equipment has been sufficiently decontaminated.
Upon completion, any warning labels will be removed and the
person conducting the survey will affix a green CATER tag
with the date inspected and his/her initials to the piece
of equipment near the UT Tag or serial number. In addition,
equipment such as centrifuges and refrigerators will be sealed
with an appropriate label to prevent reuse before transfer
to surplus. Surplus Transfer forms that only include non-hazardous
items, such as office equipment will be forwarded immediately
to Capital Assets Management.
Once Environmental Health & Safety personnel have inspected
the equipment, a copy of the transfer of equipment from will
be forwarded to Capital Assets Management electronically by
EPP personnel. Capital Assets Management will then be responsible
for scheduling and moving the equipment to the surplus warehouse.
Note: Please do not store equipment awaiting surplus transfer
in hallways or egress corridors.
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