Date
of Last Review 5/7/07
SME: Director of Personnel Systems Management
This topic provides the following information about unscheduled time off:
 | Guidelines for notification of acceptable unscheduled time off |
| Process for requesting and granting approval for unscheduled time off |
This table provides definitions for terms relating to absenteeism:
Type |
Definition | ||||||||||||||
Absent |
Unable to work during regular scheduled working hours | ||||||||||||||
Excused absence |
Time off approved after the missed date(s) for:
| ||||||||||||||
Unexcused absence |
Unapproved time off when an employee:
| ||||||||||||||
Excessive absenteeism |
One or both of the following:
Exceptions:
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Emergencies are handled on an individual basis.
Employees must personally contact their supervisor for each unscheduled absence as follows:
Staff Type |
Contact |
When |
Requiring replacement staff coverage |
Nursing department: Nursing supervisor/staffing center Non-nursing department: Supervisor |
Eight hours before scheduled shift start time on initial day of absence and each day thereafter that occurs on Monday through Friday and twenty-four hours before scheduled shift start time on initial day of absence and each day thereafter that occurs on Saturdays, Sundays and holidays. Four hours before scheduled shift start time on initial day of absence and each day thereafter |
Not requiring replacement staff coverage |
Supervisor |
One hour before scheduled shift start time on initial day of absence and each day thereafter |
This table describes the approval process for unscheduled time off:
Stage |
Description | ||||
1 |
Employee completes a Time and Attendance Request form for the unscheduled time off. | ||||
2 |
Employee submits the form to his/her supervisor as soon as possible. | ||||
3 |
Supervisor approves or denies the request. | ||||
4 |
Supervisor indicates his/her decision on one or both of the following and forwards the approved forms and punch details to Personnel Systems Management:
| ||||
5 |
Supervisor notifies employee of his/her decision. |
Supervisors address excessive occurrences of absenteeism, tardiness, and early out on an individual basis.
Reference: See Corrective Action.
This table lists how pay is handled when different types of employees have unscheduled time off:
Note: The action taken is at the discretion of the supervisor.
Employees |
Action Taken | ||||||||||||
Exempt |
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Non-exempt |
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Related Standards
The Joint Commission Human Resources Standards
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