Filming, Photography, and Interviews

Introduction

Date of Last Review 5/19/08
SME: Director of Public Information & Education

This topic provides information about on-site filming, photography, and interviews of UTHCPC patients, personnel, and facilities. Photographic equipment, including cameras, cell phone cameras, video cameras, or other equipment, including tape recorders of any kind must be approved for the use by Public Information or Administration.

Approval

The Public Information and Education (PIE) department or Administration must approve requests for photographs, interviews, or filming of any of the following:

Personnel

Patients

Activities

Facilities

The PIE department considers the safety, rights, and confidentiality of all UTHCPC patients and personnel when deciding what the media or individuals may and may not photograph, film, or record at UTHCPC.

Consent

This table lists what kinds of consent the PIE department must have on file prior to interview, photograph, and/or film:

Note: It is PIE policy not to use involuntary patients for interviewing, photography, or filming.

Type of Patient or Personnel	Form of Consent Required
Patient is a minor	Patient Information/Release Consent form: Signed by a parent or guardian Witnessed Note: The witness cannot be an employee of the PIE department Filed: Original filed in the patient's medical record Copy filed with the PIE department
Voluntary adult patient	Written consent from the patient Statement from the patient's physician acknowledging the patient's informed consent and ability to handle the interview
Patient agrees to an interview, but does not want to be identified	Unidentified Consent form
Volunteer	Media Consent form Provided by the volunteer coordinator Filed in the volunteer's file
HCPI and Probate Court employees	Signed consent forms

On-site security

A PIE representative accompanies all on-site media, film and photography crews or persons at all times.

Patient protection

The PIE representative has the right to stop an interview or photographing should the patient or personnel request its discontinuance.

Notification of interviews on the unit

The PIE department must notify the following before an interview occurs on a unit:

Nursing supervisor in charge of the unit

Assistant Administrator for the nursing department

HCPI and probate court interviews

HCPI and Probate Court spokespersons at the UTHCPC site should inform the PIE department at 741-7878 when they make an appointment for a media interview on-site.

Related standards

Related to regulatory standards

If you have questions regarding the content of this site please contact the Policy and Procedure Committee. If you experience any technical problems please contact the MIS Department.