Monetary Gifts

Introduction

Date of Last Review 3/30/07
SME: Director of Public Information & Education

This topic provides information about accepting and acknowledging monetary gifts.

Fundraising

General Fundraising
The Public Information and Education (PIE) department coordinates all fundraising activities at UTHCPC with the approval of the Administrator and Executive Director.

Major capital fundraising and grant requests
The UT-Houston Development Office coordinates major capital fundraising and grant requests from foundations.

Solicitation

The Volunteer Coordinator solicits cash contributions from the community on behalf of UTHCPC's patients.

Monetary gift acceptance

This table lists who may accept monetary gifts on behalf of UTHCPC:

Gift Amount	Accepted by
Up to $25,000	Any of the following UTHCPC employees: Executive Director Administrator Volunteer Coordinator
Over $25,000	University of Texas System Board of Regents

Monetary gift Acceptance/ reporting

This table describes the process for accepting and reporting monetary gifts of $25,000 or less:

Stage	Description
1	Person accepting the gift makes two copies of the following: Cash Original correspondence Original envelope Volunteer Services receipt
2	Person accepting the gift gives items listed in Stage 1 to the Patient Account Services office UTHCPC room 1C01 at 741-3881 within 24-hours of receipt:
3	The Patient Account Services staff deposits the gift into a gift account administered by the Volunteer Services department.
4	Person accepting the gift gives one set of the copies made in Stage 1 to each of the following: Volunteer Services department UT-Houston Development Office
5	The Volunteer Service department files the information.
6	UTHCPC Administrative Services submits a report of the gifts received in the amount of $25,000 or less to the following each month: Administrator Executive Director
7	The Volunteer Services department submits a report of the gifts received in the amount of $25,000 or less to the following each quarter: Administrator Executive Director UT-Houston Development Office

Gift acknowledgment system

The following people work together to inform donors of the receipt and use of their gifts:

Administrator

Executive Director

PIE department

Volunteer Services department

Monetary gift acknowledgment

This table lists the people who should send a letter of acknowledgment and gratitude to the donor:

Amount of Monetary Gift	Persons Acknowledging
Any amount	Recipient Recipient's department manager, if appropriate UT-Houston Development office
$500 or more	Administrator Executive Director
$1000 or more	President

Related standards

Related to regulatory standards

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