Transfer of Patients to State Facilities

Introduction

Date of Last Review: 4/22/11
SME: Director of Social Services

A fundamental concept in mental health care is that the patient has a right to humane treatment, which preserves both his/her dignity and safety. This concept is especially true during transport when a potential for community exposure and accidents exists.

Who Informs the family

One of the following informs the patient and his/her appropriate family members of the possibility of transfer to a State hospital:

The physician

A social worker

Other designated member of the treatment team

When to inform the family

The patient and his/her family are informed of the transfer in the following situations:

When it becomes evident that a possibility of transfer exists

When the physician recommends to the court that the patient must be committed or moved to a State facility

When the court designates that the patient must be transferred

Day before transfer

This table describes the process of preparing the patient for transfer the day before:

Stage	Person Responsible	Description
1	Nursing staff	Brings the patient to the Patient Registration office with his/her belongings
2	The patient	Signs for any valuables being transported
3	Nursing	Faxes the following to the Rusk Admission office Discharge summary to the state facility History and physical Copy of commitment order Face sheet with pertinent demographic, admission, guardianship, and emergency contact information
4	Attending MD or Resident	The UTHCPC physician calls the Rusk Administrative Technician
5	Nursing staff	Initiates Memorandum of Transfer (MOT) The final is signed by the Nursing Supervisor.
6	Nursing Supervisor	Submits MOT to Patient Registration office when the patient is ready to leave.

Day of transfer

This table describes the process of preparing the patient for transfer the day of transfer:

Stage	Person Responsible	Description
1	Nursing staff	Prepares patient's belongings Communicates hand off information and gives copies of the discharge summary, MOT, labs, and medications to the transport person
2	Nursing Staff	Takes the discharged chart to Health Information Management Department

Forms

Memorandum of Transfer (MOT)
Request for Patient Transfer to a State Facility

If you have questions regarding the content of this site please contact the Policy and Procedure Committee. If you experience any technical problems please contact the MIS Department.