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Facilities Management Hurricane Emergency Preparedness

Introduction

Date of Last Review 2/11/10

Date of Last Review 2/09/12
SME:
Facilities Manager


The Facilities Management Emergency Preparedness plan is intended to assist Facilities Management personnel in the steps to be taken in the event severe weather conditions that threaten the UTHSC facilities.

Hurricane definitions

Hurricane watch:
Hurricane watch means a high probability exists that a hurricane poses a significant threat to the UTHSC within 36 hours.

Hurricane warning:
High probability that a hurricane may make landfall on the upper Texas Gulf Coast within 24 hours.

Hurricane imminent:
High probability that a hurricane may strike the Houston area within 12 hours.

External alert conditions

In the event of an external emergency, the Facilities Management uses certain guidelines according to the following timeframes of the emergency notification:

Condition V - 48-hour notice

Condition IV - 36-hour notice

Condition III - 24-hour notice

Condition II - 12-hour notice

Condition I - 8-hour notice

Hurricane season volunteers

Prior to the start of the hurricane season (June 1st), The Director of Facilities Management obtains a list of volunteers.

Hurricane season supplies

The Director of Facilities Management checks for the following hurricane supplies:

Hurricane supplies

Sand bags

Polyethylene sheeting

Plywood

Duct tape

Tie-down materials

Flashlights with batteries

Rainsuits

Boots

First-aid kit

Extension cords

Wet vacs

Mops

Emergency bottled water

 Order additional trash      dumpsters  

Condition V -
48-hour notice

The Director of Facilities Management does the following in case of a condition V:

Stage

Description

1

Chooses from a list of volunteers obtained at the beginning of each hurricane season members for the Hurricane Ride-out Team (HRT)

2

Prepares and forwards the list to the Administrator

3

Gives the HRT ample time (8-10 hours) to take care of their personal needs and report back for duty at least 10 hours before hurricane landfall

4

Inventories and replaces, if necessary, the hurricane supplies

5

Inspects all vent covers and roof door latches to verify that all are aligned and operate properly

Condition IV -
36-hour notice

The Director of Facilities Management does the following in case of a condition IV:

Stage

Description

1

Test all emergency generators and make certain fuel tanks are full

2

Test portable sump pump

3

Test emergency lighting

4

Fill vehicle gas tanks

5

Inventory and test radios and pagers

6

Remove and tie down loose debris (ground and roof)

7

Clean out roof drains and all dock drain areas

8

Recheck hurricane supplies

9

Report conditions to the Administrator

Condition III -
24-hour notice

The Director of Facilities Management does the following in case of a condition III:

Releases the hurricane ride-out crews instructing them to return within 8 to 10 hours

Delivers sandbags to designated areas

Condition II -
12-hour notice

The Director of Facilities Management does the following in case of a condition I upon an authorization to close the institution and open the Command Station:

Stage

Description

1

Ensures that UTHSC facilities are in a full state of preparedness

2

Evaluates all personnel
Exception
: Hurricane Ride-Out team

3

Assembles and briefs the Hurricane Ride-Out Team of their responsibilities

4

Reports overall implementation status to the Command Station

5

Assesses the nature and extent of storm damage continuously and reports to the Command Station for central log keeping

6

Supports other emergency activities as the Command Station deems it necessary

Condition I -
8-hour notice

After the hurricane passes, the Director of Facilities Management does the following:

Thoroughly inspects the building for damage

Returns all services to normal as soon as possible

Reports and forwards the results of the storm activities to the Administrator within 24 hours of the return to normal command

Related standard

The Joint Commission: Management of the Environment of Care

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Harris County Psychiatric Center University of Texas Health Science Center