Employee Salary and Job Change
Summary
Date
of Last Review 5/3/07
SME: Director of Personnel Systems Management
In order to work within budgetary constraints and implement employee changes
on the payroll system, UTHCPC requires its departments to initiate a Personnel
Action form (PA) for any type of change affecting the employee's position or
salary.
Process
The changes of the employee's job or salary occurs as follows:
Stage
|
Person Responsible
|
Description
|
1
|
The department manager
|
 | Determines an action is required pertaining to an employee's job or salary
|
|
Consults with the PSM department on complex changes and for assistance
with salary changes, if applicable
|
|
Evaluates with PSM department the salary structure of the department
and expertise of the employee
|
| Completes, signs, and forwards a paper PA form to the designated Director and senior manager for approval
|
| Attaches a justification to the PA |
|
2
|
Director
|
Signs the PA form and forwards it to the Personal Systems Management (PSM) department
|
3
|
Administrative assistant
|
| Reviews PA for signatures
|
| Forwards PA to the Director, PSM |
|
4
|
Director, PSM
|
| Verifies that the change has met UT HOOP guidelines
|
| Verifies the budget to ensure availability of funds
|
|
On occasion, may consult with the Administrator and Human Resources
regarding reclassifications, promotions, and salary increases
|
| Signs the PA form |
|
5
|
Administrative Assistant
|
| Enters the change onto a template and forwards to Human Resources for entry into the Payroll System
|
| Files the original copy of the PA form in the employee's personnel file |
|
Related standards
The Joint Commission Human Resources Standards
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