Stage

Description

1

Employee notifies his/her department manager of his/her intent to terminate employment in writing preferably 2-weeks prior to the date of the intended termination.

2

Supervisor initiates a Personnel Action form within 24-hours of notice.

3

Supervisor forwards the following information to the designated Personnel Systems Management (PSM) staff:

Completed Personnel Action form with required signatures

Copy of the resignation letter

4

Supervisor notes any equipment in the employee's possession.

5

Supervisor and employee meet to review current projects and documents in the employee's possession that the supervisor needs to reassign to other staff.

6

Supervisor reviews documents on employee's computer that s/he may need to reassign or copy to other staff.

7

Supervisor reminds employee that all files, documents, and computer files are state property and cannot be destroyed, removed, modified, or copied without direct supervisory approval.

8

Supervisor completes the Employee Checkout form.

9

Supervisor places the Employee Checkout form in the employee's UTHCPC personnel file.