Information to Include on Job Descriptions

Introduction

Date of Last Review 11/12/08
SME: Director of Personnel Systems Management

Competency-based job descriptions development should include three major sections:

UTHCPC requirements

Departmental requirements

Job-specific requirements

Information to include

Section formations should support UTHSCH and UTHCPC's missions and Departmental Management Plans and should include the following:

Specific, detailed list of specific responsibilities and accountabilities for major functions

Specific, detailed list of expectations for each responsibility

Specific, measurable results or outcomes desired Including: Acceptance or non-acceptance of errors in measurable terms

Categories

This table lists the information to include on a job description:

Category	Information to Include
Key purpose	Describe the mission of the department reflective of the management plan and UTHCPC's mission.
Job requirements	Should include the following: Education and qualifications Experience Equipment Working conditions Physical/cognitive requirements Summary Examples of what to include: Purpose and scope Reference: Use the HSC generic job description to complete this section
Hospital-wide requirements	Include the following requirements established for all hospital staff: Attendance and punctuality Cooperation/Customer Service/Teamwork Dependability Diversity commitment Ethics and compliance Interaction with patients/family (clinical staff only) Organizational support Personal appearance
Departmental requirements   Note: For non-management positions only	Are developed by each department head and are based on the needs of the department. These apply to everyone in the department. May include such characteristics as in the following examples: Uses departmental equipment proficiently Communicates with co-workers about important issues impacting departmental/hospital outcomes Assists team members when problems arise
Manager's requirements Note: For management positions only	Should include the following characteristics: Maintains a current management plan that accurately relates to UTHCPC's overall mission Conducts and completes meaningful and helpful performance evaluation reviews by their deadlines Completes and follows-up with employee development plans in accordance with performance evaluations deadlines Completes and submits an annual departmental needs assessment Follows-up with staff to ensure MTR compliance
Job-specific requirements	Should include the following: Communications Dependability Diversity Commitment Judgment, Impact & Influence Management Plans Recruiting & Staffing

Special projects

Major or significant long-term special projects that are not a permanent responsibility.

Special project job descriptions

Format
Special project job description information should be an addendum to the job description in the same format, containing the same required information as the criteria-based job description.

Review
The department manager should give the special project job description information to the employee at the time of the assignment to a project.

Purpose
To ensure clear communication regarding expectations, accountability, and specific measurable results or desired outcomes.

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