Date
of Last Review 5/3/07
SME: Director of Personnel Systems Management
This topic provides the following job description processes:
 | Creation and approval |
| Review |
This table describes the job description creation and approval processes:
Stage |
Description | |||||||||||||||
1 |
Department manager creates a job description using the UT standard JIQ format. Completes a Job Information Questionnaire. JIQ form location: http://www.uth.tmc.edu/ut_general/admin_fin/hr/forms/jiq.doc | |||||||||||||||
2 |
UTHSCH Compensation department classifies the position based on existing UTHSC-H job titles or creates a new title. | |||||||||||||||
3 |
If a new title is created UTHSCH Compensation completes a salary analysis for the job classification and determines an appropriate salary range. | |||||||||||||||
4 |
UTHSCH Compensation department enters the job description into the compensation program which can be accessed online at the HR website. | |||||||||||||||
5 |
Department manager creates a competency-based job description and reviews job description with affected employees. Reference: See Review | |||||||||||||||
6 |
Department manager uses this table to determine what happens next:
| |||||||||||||||
7 |
Department manager updates the job description. | |||||||||||||||
Department managers review/change the job descriptions with affected employees at the following times:
| Upon recruitment of new staff |
| When an employee transfers/promotes to another job |
| Upon updating the job description |
| Upon creating a new job description |
| Upon determining that an employee does not understand his/her duties as written |
| During annual Performance Evaluation (to see if job duties have changed) |
Department managers review job descriptions with affected employees to ensure comprehension of the job:
| Responsibilities |
| Accountabilities |
| Expectations |
This table describes the stages of the review:
Stage |
Description |
1 |
Department manager and affected employee review employee's job description. |
2 |
Employee signs and dates the job description. Reason: To document that s/he has reviewed it with his/her department manager and understands the responsibilities described therein. |
3 |
Department manager files the signed job description in the employee's personnel file. |
The Joint Commission Human Resources Standards
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