General Performance Evaluation Information

Introduction

Date of Last Review 5/3/07
SME: Director of Personnel Systems Management

This topic provides general performance evaluation information:

Evaluation stages

This table provides the stages of performance evaluations:

Stage	Frequency	Description	Notes
Coaching	Ongoing	Open communication between employee and supervisor related to the employee's: Job performance effectiveness Performance progress Continuous performance improvement issues Documentation of performance areas needing improvement and list of consequences addressed Positive feedback in areas of accomplishment	Purposes: Helps shape behaviors throughout the year Helps employees meet or exceed performance expectations
Reviewing	Typically done annually	Employee completes a self-assessment Manager uses data driven outcomes, competency observations, and documentation to determine performance ratings and gather data for reward process Department manager and employee discuss/determine the following: Employee's success in meeting performance expectations Update performance expectations Identify development needs/goals Validate employee's contributions to the organization	Purposes of self-assessment: Useful communication between department manager and employee Clarifies responsibilities and expectations Examples of data driven outcomes: Performance logs Notes Tests Examples of completed assignments

Evaluation frequency adjustments

PSM updates
PSM automatically adjusts evaluation dates for some situations.
Examples: Employees returning from a leave-of-absence, employees receiving promotions or transfers

Supervisor-requested updates
Supervisors request evaluation date adjustments due to extenuating circumstances. Managers can request an extension in writing justifying the request for an extension based on extenuating circumstances. The director of PSM will approve or deny the request.

HOOPS guidelines
Employees transferring to another department are under a new 120-day probationary period.
Exception: Internal departmental transfers within UTHCPC do not result in a change of evaluation dates.
Example: Transfers within nursing

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